privacy statement

The following data protection declaration applies to the use of our online offer www.matnext.de (hereinafter “website”).

We attach great importance to data protection. The collection and processing of your personal data takes place in compliance with the applicable data protection regulations, in particular the Basic Data Protection Ordinance (DSGVO).

1 Responsible

The person responsible for the collection, processing and use of your personal data in the sense of Art. 4 No. 7 DSGVO is

Michael Hellmich, Alte Poststraße 6, 33758 Schloß Holte- Stukenbrock, Mobile: 0176/32856396

If you wish to object to the collection, processing or use of your data by us in accordance with these data protection provisions in whole or for individual measures, you can address your objection to the person responsible.

You can save and print this data protection declaration at any time.

2 General purposes of processing

We use personal data for the purpose of operating the website.

3 What Information We Use and Why

3.1 Hosting

The hosting services used by us serve the provision of the following services: Infrastructure and platform services, computing capacity, storage space and database services, security services as well as technical maintenance services which we use for the purpose of operating the website.

In doing so, we or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta data and communication data of customers, interested parties and visitors to this website on the basis of our legitimate interests in the efficient and secure provision of our website in accordance with Art. 6 Para. 1 S. 1 f) DSGVO in connection with Art. 28DSGVO.

3.2 Access data

We collect information about you when you use this website. We automatically collect information about your usage patterns and your interaction with us, and we register information about your computer or mobile device. We collect, store and use data about each access to our website (so-called server log files). This includes access data:

Name and URL of the retrieved file
Date and time of retrieval
transferred data volume
Message about successful retrieval (HTTP response code)
Browser type and browser version
operating system
Referer URL (i.e. the previously visited page)
Websites accessed by the user’s system through our website
Internet service provider of the user
IP address and the requesting provider
We use this log data without allocation to your person or other profiling for statistical evaluations for the purpose of operating, security and optimisation of our website, but also for anonymous recording of the number of visitors to our website (traffic) and for the scope and type of use of our website and services, as well as for billing purposes to measure the number of clicks received from cooperation partners. This information enables us to provide personalized and location-based content and analyze traffic, troubleshoot and correct errors, and improve our services.

This is also our legitimate interest pursuant to Art. 6 Para. 1 S. 1 f) DSGVO.

We reserve the right to subsequently check the log data if there is a justified suspicion of illegal use on the basis of concrete indications. We store IP addresses in the log files for a limited period of time if this is necessary for security purposes or for the provision of services or the billing of a service, e.g. if you use one of our offers. After the order process has been aborted or after payment has been received, we delete the IP address if it is no longer required for security purposes. We also store IP addresses if we have the concrete suspicion of a criminal offence in connection with the use of our website. We also store the date of your last visit as part of your account (e.g. when registering, logging in, clicking links, etc.).

3.3 Cookies

We use so-called session cookies to optimise our website. A session cookie is a small text file that is sent by the respective servers when you visit a website and stored temporarily on your hard drive. This file as such contains a so-called session ID, with which various requests from your browser can be assigned to the joint session. This enables your computer to be recognised when you return to our website. These cookies are deleted after you close your browser. We also use a small number of persistent cookies (also small text files that are stored on your end device) that remain on your end device and enable us to recognize your browser the next time you visit. These cookies are stored on your hard drive and are deleted automatically after the specified time. Their lifespan is 1 month to 10 years. This enables us to present our services to you in a more user-friendly, effective and secure manner and, for example, to display information on the site that is specifically tailored to your interests. Our legitimate interest in the use of cookies pursuant to Art. 6 Para. 1 S. 1 f) DSGVO lies in making our website more user-friendly, effective and secure.The following data and information is stored in the cookies: log-in information language settings search terms entered information on the number of visits to our website and use of individual functions of our Internet presence When the cookie is activated, it is assigned an identification number and your personal data is not assigned to this identification number. Your name, your IP address or similar data that would enable the cookie to be assigned to you will not be placed in the cookie. On the basis of cookie technology, we only receive pseudonymised information, for example which pages of our shop were visited, which products were viewed, etc. You can set your browser so that you are informed in advance when cookies are set and can decide in individual cases whether you want to exclude the acceptance of cookies for certain cases or generally, or that cookies are completely prevented. This may limit the functionality of the website.

3.4  Data to fulfil our contractual obligations

We process personal data that we need to fulfil our contractual obligations, such as name, address, e-mail address, products ordered, invoice and payment data. The collection of this data is necessary for the conclusion of the contract. The deletion of the data takes place after the expiry of the warranty periods and statutory retention periods. Data linked to a user account (see below) will in any case be retained for the duration of the account’s management. The legal basis for the processing of this data is Art. 6 Para. 1 S. 1 b) DSGVO, as this data is required in order for us to fulfil our contractual obligations towards you.

3.5  User account

You can create a user account on our website. If you wish to do so, we need the personal data requested at login. For the new registration we collect master data (e.g. name, address), communication data (e.g. e-mail address) and payment data (bank details) as well as access data (user name and password). In order to ensure your proper registration and to prevent unauthorised registrations by third parties, you will receive an activation link by e-mail after your registration to activate your account. You can have us delete a user account you have created at any time without incurring any costs other than the transmission costs according to the basic tariffs. A message in text form to the contact data mentioned under number 1 (e.g. e-mail, fax, letter) is sufficient for this. We will then delete your stored personal data insofar as we do not yet have to store them for the processing of orders or due to statutory storage obligations. The legal basis for the processing of this data is your consent pursuant to Art. 6 para. 1 sentence 1 a) DSGVO.

3.6 Newsletter

To register for the newsletter, the data requested during the registration process is required. The registration for the newsletter will be logged. After registration, you will receive a message at the email address provided asking you to confirm your registration (“double opt-in”). You can revoke your consent to receive the newsletter at any time and thus cancel your subscription to the newsletter. We store the registration data as long as they are required for sending the newsletter. As a rule, these are the limitation periods for civil law claims, i.e. a maximum of three years. The legal basis for the dispatch of the newsletter is your consent in accordance with Art. 6 Para. 1 S. 1 a) in conjunction with Art. 7 DSGVO in conjunction with § 7 Para. 2 No. 3 UWG. The legal basis for the logging of the registration is our legitimate interest in proving that the shipment was carried out with your consent. You can cancel the registration at any time without incurring any costs other than the transmission costs according to the basic tariffs. A notification in text form to the contact data mentioned under point 1 (e.g. e-mail, fax, letter) is sufficient for this. Of course, you will also find a unsubscribe link in every newsletter.

3.7 Product recommendations

We regularly send you product recommendations by e-mail, independent of the newsletter. In this way, we will send you information about products from our range that you may be interested in based on your most recent purchases of goods or services from us. We strictly adhere to the legal requirements. You can object to this at any time without incurring any costs other than the transmission costs according to the basic tariffs. A message in text form to the contact data mentioned under number 1 (e.g. e-mail, fax, letter) is sufficient for this. The legal basis for this is the legal permission according to Art. 6 Para. 1 S. 1 f) DSGVO in connection with § 7 Para. 3 UWG.

3.8 E-Mail Contact

When you contact us (e.g. via contact form or E-Mail), we process your data for the processing of the inquiry as well as for the case that follow-up questions arise.If the data processing takes place for the execution of pre-contractual measures, which take place on your inquiry, and/or, If you are already our customer, for the execution of the contract, the legal basis for this data processing is Art. 6 Para. 1 S. 1 b) DSGVO. We only process further personal data if you consent to this (Art. 6 Para. 1 S. 1 a) DSGVO) or if we have a legitimate interest in the processing of your data (Art. 6 Para. 1 S. 1 f) DSGVO). A legitimate interest lies, for example, in replying to your e-mail.4 Google AnalyticsWe use Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about the use of this website by site visitors is generally transmitted to and stored by Google on servers in the United States, where it is also of legitimate interest to us pursuant to Article 6 (1) sentence 1 f) of the German Data Protection Act (DSGVO). By doing so, Google undertakes to comply with the standards and regulations of European data protection law. You can find more detailed information in the following linked entry:https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active.We have activatedIP anonymization on this website (anonymizeIp). However, this will cause Google to previously shorten your IP address within member states of the European Union or other states party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the United States and truncated there. Google will use this information on our behalf to evaluate your use of the website, to compile reports on website activity and to provide us with other services relating to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You may also refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the transmission of the data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plug-in available from the following link: http://tools.google.com/dlpage/gaoptout?hl=en.As an alternative to the browser plug-in or within browsers on mobile devices, you can click on the following link to set an opt-out cookie that will prevent Google Analytics from collecting this data within this website in the future (this opt-out cookie only works in this browser and only for this domain). If you delete the cookies in your browser, you need to click this link again):

Opt Out Link:

Disallow Google Analytics to track me

5  Storage period

Unless specifically stated, we will only store personal data for as long as is necessary to fulfill the purposes for which it was collected, and in some cases the legislator may provide for the retention of personal data, such as under tax or commercial law. In these cases, we will only store the data for these legal purposes, but will not otherwise process it and delete it at the end of the legal retention period.6 Your rights as a data subject will be different according to the applicable laws. If you wish to exercise these rights, please send your request by e-mail or by post, clearly identifying yourself, to the address mentioned in paragraph 1 below.

6.1 Right to confirmation and information

6.1 Right to confirmation and information You have the right to obtain clear information about the processing of your personal data.6 In detail: You have the right at all times to receive confirmation from us as to whether personal data concerning you are being processed. If this is the case, you have the right to request from us free information about the personal data stored about you together with a copy of this data. Furthermore, you have the right to the following information:the purposes of the processing;the categories of personal data to be processed;the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration;the existence of a right of rectification or erasure of personal data relating to you or of a right of limitation or opposition to the processing by the controller;the existence of a right of appeal to a supervisory authority;if the personal data are not obtained from you, any available information as to the source of the data;the existence of automated decision making, including profiling, in accordance with Article 22(1). If personal data are transferred to a third country or to an international organisation, you have the right to be informed of the appropriate safeguards in accordance with Art. 46 DSGVO in connection with the transfer.

6.2 Right to Correction

You have the right to ask us to correct and, if necessary, complete any personal data concerning you. Specifically: You have the right to ask us immediately to correct any incorrect personal data concerning you. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data – also by means of a supplementary declaration.

6.3 Right to deletion (“Right to be forgotten”)

In a number of cases, we are obliged to delete personal data concerning you. Specifically: Pursuant to Art. 17 para. 1 DSGVO, you have the right to demand that we delete personal data concerning you immediately and we are obliged to delete personal data immediately if one of the following reasons applies: The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 1 a) DSGVO or Art. 9 para. 2 a) DSGVO, and there is no other legal basis for the processing. You object to the processing pursuant to Art. 21 para. 1 DSGVO and there are no overriding legitimate reasons for the processing, or you submit your consent pursuant to Art. 21 para. 1 a) DSGVO or Art. 9 para. 2 a) DSGVO. The deletion of the personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which we are subject.The personal data have been collected in relation to information society services offered pursuant to Art. 8 (1) DSGVO.Have we made the personal data public and are we protected pursuant to Art. 8 (1) DSGVO? If we have made the personal data public and we are obliged to delete them in accordance with Art. 17 (1) DSGVO, we shall take appropriate measures, including technical measures, taking into account the available technology and implementation costs, to inform the data controllers processing the personal data that you have requested them to delete all links to this personal data or copies or replications of this personal data.

6.4 Right to limitation of processing

In a number of cases, you have the right to ask us to restrict the processing of your personal data.Specifically: You have the right to request us to restrict the processing of your personal data if any of the following conditions is met:you dispute the accuracy of the personal data for a period of time that allows us to verify the accuracy of the personal data,the processing is unlawful and you have refused to delete the personal data and have instead requested the restriction of the use of the personal data;we no longer need the personal data for the purposes of the processing, but you need the data for the assertion, exercise or defence of legal claims, or you object to the processing in accordance with Art. 21 para. 1 DSGVO as long as it is not yet clear whether the legitimate reasons of our company outweigh yours.

6.5 Right to data transferability

You have the right to receive, transmit or have transmitted by us any personal data concerning you in a machine-readable form. Specifically: You have the right to receive the personal data concerning you which you have provided to us in a structured, common and machine-readable format, and you have the right to transmit such data to another responsible person without obstruction by us, provided that the processing is based on a consent in accordance with Art. 6 Paragraph 1 1 a) DSGVO or Art. 9 Paragraph 2 a) DSGVO or is based on a contract pursuant to Art. 6 Paragraph 1 S. 1 b) DSGVO and the processing is carried out with the aid of automated procedures.

6.6 Right of objection

You also have the right to object to the lawful processing of your personal data by us if this is justified by your particular situation and if our interests in the processing do not outweigh ours. Specifically: You have the right to object at any time to the processing of your personal data for reasons arising from your particular situation, which takes place on the basis of Art. 6 Para. 1 S. 1 e) or f) DSGVO; this also applies to profiling based on these provisions. If personal data is processed by us for the purpose of direct advertising, you have the right to object at any time to the processing of your personal data for the purpose of such advertising; this also applies to profiling insofar as it is connected with such direct advertising.You have the right to object to the processing of your personal data for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 DSGVO for reasons arising from your particular situation, unless such processing is necessary for the performance of a task in the public interest.

6.7 Automated decisions including profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which has legal effect on you or which significantly affects you in a similar manner, and there will be no automated decision-making based on the personal data collected.

6.8 Right to revoke consent under data protection law

You have the right to revoke your consent to the processing of personal data at any time.

6.9 Right to complain to a supervisory authority

You have the right to complain to a supervisory authority, in particular in the Member State where you are staying, at your place of work or at the place where the alleged infringement occurred, if you consider that the processing of your personal data is unlawful.

7 Data security

We make every effort to ensure the security of your data within the framework of the applicable data protection laws and technical possibilities. Your personal data will be transmitted in encrypted form. This applies to your orders and also to the customer login. We use the SSL (Secure Socket Layer) coding system, but point out that data transmission over the Internet (e.g. when communicating by e-mail) can have security gaps. To secure your data, we maintain technical and organisational security measures in accordance with Art. 32 DSGVO, which we continually adapt to the state of the art. We also do not guarantee that our services are available at certain times; malfunctions, interruptions or failures cannot be ruled out. The servers we use are regularly and carefully backed up.

8 Transfer of data to third parties, no data transfer to non-EU countries

If and to the extent that we involve third parties in the performance of contracts (e.g. logistics service providers), such third parties will only receive personal data to the extent that the transmission is necessary for the corresponding service.In the event that we outsource certain parts of the data processing (“order processing”), we contractually oblige order processors to use personal data only in accordance with the requirements of the data protection laws and to guarantee the protection of the rights of the person concerned.

9 Log Files

Our webhoster Strato stores IP addresses, retention times and page views for a maximum of 7 days to defend against attacks.